Staff: Create New Staff Profile

Staff Profiles (Records) can be created in Discover to track your team and their information over time. Current and previous staff records are located under the Staff tab in the left-side menu.

There are two primary tabs of importance when creating a new Staff Profile; Staff Details and Teacher Certifications.

Creating a new Staff Profile

When creating new staff profiles, we suggest checking for any possible duplicates first by performing a search from the top search bar on the dashboard. 
If the staff member does not exist, select 'Create New' to create a profile for them. 

Please Note: Ensure 'Past Staff' filter is ticked when searching.

To create a new staff profile:

1. Click the green 'Create New' button.
2. Input the relevant information to build out the core of this new staff profile
3. Press 'Save' at the bottom right of the screen to embed this profile into your Discover system

Please note: Once saved, administrators can re enter this profile and add/edit/update information as they require including Certifications, qualifications, pay parity and more.

Tips and Tricks:

• Core staff details should be completed and maintained regularly to ensure Teacher information populates correctly in the Discover system. 
• Please be sure to re-enter the profile to upload information in the Teacher Certifications tab. This will ensure the staff member shows correctly on the roster and assists in ensuring the service is meeting ratio requirements.

Teacher Certifications Tab

We advise keeping records of staff members' qualifications and the period in which they were effective. This ensures Discover can specifically calculate ratios with the relevant qualification throughout the day.

As a staff member gains a new or updates an existing qualification, please ensure they are updated in Discover with the relevant dates that they cover.

1. Navigate to the Staff Profile.
2. Click the 'Teacher Certifications' tab.
3. Click 'Create New'.
4. Enter the type of certification, the effective date and expiration.
5. Type in the qualification name in the Qualification field (only if 'Other' has been selected in the dropdown above).
6. Type in any comments (optional).
7. Click 'Create'.