Homebased Payments Report

The Finance Reports > Homebased Payments Report provides a summary of the amounts to be paid to Educators/Carers.

Navigate to Reports > Finance Reports > Homebased Payments Report.

1. Specify the date range to would like to view (your Payment cycle, for example).

2. Select the Educator/s (if relevant)

3. Select the relevant Report Fields (you can save these fields for generated reports in the future by clicking the save icon next to the report fields heading.

4. Tick the checkboxes for viewing preferences, note that 'Show Total Row Only' will display totals by child, otherwise the report will display the summary by date and booking.

5. Click 'Get Report'

The report will be generated by Educator, then by date. 

Adjustments

Adjustments can be made to Educator payments for specific circumstances, such as administration fees, or training allowances etc.

Next to the 'Total' line, under each Educator's summary, a + button will be available to make an adjustment.

Clicking here, you can set a date, an amount (credit or debit) and make a comment.
You can also make this adjustment permanent by ticking the relevant checkbox *. Click Save.

If you would like to add adjustments for all Educators, click the 'Add Bulk Adjustments' button at the top of the report

*The Permanent flag (when ticked) is for setting the adjustment to repeat until manually stopped, otherwise, it is temporary and only applies for the time period in which it is added.

Payroll

When you have viewed the details, added adjustments (if any) and are ready for your Pay Run - click the 'Save Payroll' button at the top of the report.

These details can be emailed to the Educators by selecting the 'Email Payment Details' button at the top of the report.

Export To CSV for Banking

You will need to ensure that you have the service's bank account number set up in Payment Integrations.

Navigate to Payments > Integrations >  Direct Debit/Credits tab.

Enter the bank account you are making the payments from for your payments.

Please Note: The account number needs to be 2 bank digits, 4 branch digits, 8 account numbers, 4 suffix digits

At the top of the Homebased Payments Report, click the relevant bank button to generate a compatible CSV file that can be uploaded as a direct credit scheduled.

To define the Details and Particulars for the file, navigate to Service Setup > Service Settings > Custom Phrases and alter the "Direct Credit Details" & "Direct Credit Particulars" phrases.