Reports: Rostering and Timetable

Modified on Tue, 21 May at 1:16 PM

In addition to accessing these reports through Reports > Staff, administrators can navigate to the Reports tab in the Staff Roster to quickly access various reports to assist them in viewing, reconciling, auditing and compliance for their rosters.

Name & Location	Summary & Notes	Format	Sample
Staff Roster Audit Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	Provides an audit log for staff members, outlining the Staff member name, time (per 15 minute segment) and task allocation.	Print Copy PDF	Sample Staff Roster Audit
Staff Payroll Export Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Optional Group-Level Report	Exports Payroll data for systems: NetPay Payroll MYOB Payroll iPayroll Smart Payroll Ace Payroll Flexitime - time, unit & pay history iPayroll - Flexitime - unit Workday Crystal + V2 Datacom Payhero - employee & timesheets IMS Payroll	Email CSV Download
Staff Roster Graphical Timetable Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	Displays the Roster as it appears in the Roster Sheet. Colour coded by task over time, for each staff member. Able to be generated by group or room, or for all groups/rooms View preferences available. Optional column for changes.	Print Copy PDF	Sample Staff Roster Graphical Timetable
Staff Hours Summary Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	2-Part Report: Graph and Table. Broken in to Registered Staff, Current Staff and Required ECE Qualified Staff. Displays number of staff (per categories above) rostered on, over time. Option to view over 1-3 weeks.	Print Copy	Sample Staff Hours Summary
Weekly Staff Roster Details Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab Recommended for for staff signature and shift verification. Centre-Level Report **Template Feature Available for Saving	Shows staff rostered times, leave and breaks over 1 week. Displays total hours rostered per staff member. Can be generated by room, group or all. Options to add blank staff row, split work in to contact/non-contact times, show leave types and add a changes column. Space for staff signatures.	Print Copy PDF	Sample Weekly Staff Roster Details
Staff Hours Details Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Optional Group-Level Report	Report is generated by individual staff member, across multiple centres if needed Shows date, activity, from/to times, work hours, break hours and leave hours. Ability to filter by task and include staff count totals.	Print Copy PDF	Sample Staff Hours Details
Staff Forecast Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	Details staff numbers by 15 min time segment. Shows number of children booked (under/over 2). Columns for registered, unregistered and reliever staff. Required staff number column. Column for number of staff hours for each 15 min segment based on required number of staff. Total staff rostered (per 15 min). MOE Ratio column. Displays Overstaffing numbers Indicates average number of children and staff.	Print Copy PDF	Sample Staff Forecast
Staff Roster Audit V2 Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	Displays adjustments made to the roster. Shows staff member, task assigned, and which rostering tool was used. Indicates which staff member logins were used to make the changes and the date/time changes were made.	Print Copy PDF	Sample Staff Roster Audit V2
Staff Hours By Activity Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	Displays roster task hours (by column) by date for each staff member, with total hours listed. Lists staff member job titles and payroll codes. Optional fields include Days Paid, Total Work Hours, Signature and Cost. Options for including Leave and breaks in totals	Print Copy PDF	Sample Staff Hours By Activity
Email Staff Rosters Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	Shows date, activity, from/to times and total hours Option to include a link to allow staff to correct and confirm their roster. Optional section for notes. Can be sent to one or more staff members at a time.	Print Copy PDF Email (to staff)	Sample Email Staff Rosters (from Staff perspective)
Staff Sign In Out Times Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Centre-Level Report	Details exact times staff members signed in/out of their rostered tasks using the Discover Tablet. Shows the total number of hours worked per the sign in/out times	Print Copy PDF	Staff Sign In Out Times
Weekly Staff Hours by Activity Reports > Staff > Staff Roster & Timetable Or Roster > Reports Tab *Optional Group-Level Report	Sends a CSV spreadsheet to email. Details total number of Contact, Admin, Break and Discretionary hours rostered per service.	Email	Sample Weekly Staff Hours by Activity