Ministry: ECE Returns

To complete the service Census report yearly, administrators will navigate:

1. To the Ministry tab
2. ECE Returns
3. Next to the date range, select Submit Return

The administrators will need to check they have completed the following:

• Record child attendance for the return week
• Update staff details
• Ensure all children have been allocated an NSN
• Record homebased coordinator work hours for the return week
• Updated staff contact hours in the roster

Child Attendance:

Navigate to the Attendance screen and check that there are no errors for the date range.

Staff Information:

Contact hours can be collected from the roster data through the Weekly Staff Activities Hour report:

Ensure to toggle split Work into Contact/Non Contact

ECE Yearly Census Details 

This can be updated under the staff members profile.

1. Navigate to the Staff tab
2. Select the team member
3. On the first tab, Staff Details, scroll down to the ECE Yearly Census Details and ensure these are up to date for current year. 
4. Press Save at the bottom of the screen

The data collected in this return provides information about your ECE service that is not collected elsewhere. The Ministry of Education will provide advance notice of the dates for the ECE Return week.

Data Required through the ECE Return

ECE Return Week

Start date for the return week specified by the Ministry of Education.

Wait Times at Your Service

Waiting times provide an indication of how long children wanting to start attending an ECE service would have to wait before the service could take them in.

Teaching Languages at Your Service 

Teaching languages include all spoken languages and signed languages of communication used during the formal programme in your service.

Staff Activity for the ECE Return Week

Click on the name of each staff member below. For non teaching roles, check the box for any role that the staff member worked in this week.

Contact Hours 

For teaching staff, provide the actual contact start and finish times for all teachers who were teaching this week. A teacher can have multiple contact sessions on one day e.g. a session in the morning from 10am-12pm and a session in the afternoon from 1pm-3pm. Do not include non-contact time and breaks of 15 minutes or more in the contact hours. If a teacher was not present this week, do not enter contact hours. If you have used a relieving teacher during this week, add that teacher to your staff records and enter the relieving teacher’s contact hours.

Age Band

For all staff except senior management and support staff, please record the applicable age band for each staff member by role.

Hours Worked

Provide the total number of hours the staff member worked at the service during the return week, including contact and non-contact time and breaks.