Milestone 2. Part 2 Updating Staff Profiles after a Migration

After a migration from another Software, you will need to cross check your Staff Records.

1. Staff Screen

2. Click on the Staff Member/Teachers Name:

3. Cross Check / Add Missing / Update Staff Details

4. Staff Address - If the Address has imported, click in the Address Box and select the Address from the drop down box
This allows the address to be linked to Google Maps

5. Staff Pin for Tablet

Click on the Suggest button

6. Staff/Teacher Log In (if req) If you would like this staff member to have a log in, you will need to select there permissions here

7. Qualifications & Safety Checks - add all the information relating to this staff member

This will give you alerts on your dashboard as the expiry dates approach.

Please see here for Ministry Information regarding Staff Safety Checks. You can store copies of Qualifications in Staff Records under Notes/Documents OR in your filing cabinet if required.

8. Employment Details:
Starts Date: The date the staff member commenced at your service.

If this staff member has a log in, they will not be able to access Discover until this date

9. ECE Yearly Census Details - Check if this is correct, If not, update the Information

The data collected in this section provides information about your ECE service that is not collected elsewhere. Having this set up in Discover, helps you submit the Data in ECE Census Week.

The Ministry of Education will provide advance notice of the dates for submission.

Ensure the data in this section is accurate

Paid Staff Yes/No                        Is Registered Teacher Yes/No

Full Time Staff Yes/No                  Permanent Yes/No

Select the Highest Qualification:

Select the Role:

Senior Management Staff

Support Staff

ECE Teacher

Specialist Staff

Then Click on Save

This will take you back to the staff screen

10. Click on the Same Staff Member Name again

11. Click on Teacher Certifications

12. Ensure this information is correct

To delete - click on the Trash Can

To Edit - Click on the blue text and overwrite the existing information

To Create a New Qualification - Click on Create New - Fill out the relevant fields and then click on Save

If you require any of the other Tab information - eg. Health & Payroll - Go through and fill out this information.