Programming & Planning: Observations

Modified on Tue, 19 Sep, 2023 at 7:49 PM

Observations in Playground makes it easy to create visually stunning observations to track and report on the achievement of learning outcomes and share this learning journey with families!

To access observations, head to Playground App: Programming & Planning or Playground Web and click on 'Observations' in the left-hand menu.

Create an Observation

  1. Click 'New'
  2. You can choose to create a new blank observation or duplicate a previously existing Observation and make changes from there.
  3. Start observing!

Want to make the most out of your Observations? Check out our guide below for tips and tricks to make your documentation as meaningful and engaging as possible!

Editing an Observation

You can edit, duplicate, archive or delete an Observation created by any Educator by clicking the three dots on the right-hand side and selecting the action you wish to take.

Adding Media

Add images to your observation by clicking the blue tile under "Media". This will allow you to select images from your desktop to add into your observation. The current capacity for photos is 32 images or 31 images and 1x 30second video per observation and they will appear in the same order as they load. 

Tagging Children

You can now tag children in Documents in three ways:


To tag a singular child, head to your Observation and use the left hand side menu to find 'Children'. Use the search bar or scroll to find the child then click and drag their name into the document.

In Bulk

To tag children in bulk, head to your observation and use the left hand side menu to find 'Children'. Under Shortcuts, click and drag the icon which reads "Tag All Children" with a purple + button. This will tag all the children active at the centre. You can further filter this list by selecting a room, allowing you to bulk tag by room. This feature is especially helpful when completing group documentation!

In Attendance

To tag children in bulk based on their daily attendance, head to your observation and use the left hand side menu to find 'Children'. Under Shortcuts, click and drag the icon which reads "Tag Booked Children" with a blue + button. This will tag all the children with an active booking for that day at the centre. You can further filter this list by selecting a room, allowing you to bulk tag by room bookings. This feature is especially helpful when group documentation for date specific learning experiences!

If you need to remove a tag, you can press the 'X' button located near the child's name under the 'Children' menu or within the 'Children Tagged' section at the bottom of the observation. To remove a Bulk Tag, under Shortcuts click and drag the icon which reads "Untag All Children" with a red x button.

Photo Permissions

In Observations, child accounts which have opted out for photos at the enrolment stage or have had changes made in Discover, are easy to locate. This accounts will have a "No Photos" label which appears in red when selecting from the Children list. 

If you have chosen to tag a child which has a "No Photos" condition on their profile and chose to publish, before you publish you will see a remind pop up to confirm this is the case. 

If this has occurred as an error, you can untag the child or you can press continue to publish to parents.

Tag Learning Outcomes

Observations lets you tag the Learning Outcomes you currently have switched on for your centre. This means you can tag the learning outcomes being worked towards or achieved during the experiences observed and documented and then report on this using functions such as Learning Analysis.

Add Reflections

Reflections are teacher only comments which can captured in the relevant Observation. These comments are not shared with families and are only available to users with access to Playground Web. Each comment will be time and date stamped and display which educator made the change. Comments can also be replied to directly to better track conversations. 

This feature can be used to track internal discussions surrounding child development, family situations, performance reviews; or other comments and concerns which may be need to be documented in a private and confidential space. 

To add a Reflection, use the left hand side to find the Reflections Tab. Press the blue + button to add a new reflection. After you've typed your message, hit send. To reply to a Reflection and add a thread, click the reflections and use the box to type in your reply and hit send. 

Reflections cannot be seen by/shared with families.

Backdating a Observation Date

Teachers can now include an observed date and time when sending an Observation to families. To complete, teachers will now see an additional fields "observed date" and "observed time".


Publish an Observation

Click the blue button labelled 'Publish to Parents' located in the top right hand corner, which allows you to save any changes made to the document you are editing whilst also sharing it to the families of the children tagged. 

In order to publish an Observation, you will need to make sure at least one child has been tagged. Unlike other forms of documentation on Playground Web, this is a mandatory field for Observations.

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