March 2024 Monthly Wrap Up

We will be hosting our Monthly Wrap Up Hui on Wednesday 10th of April at 11:00am. 
Register here to join us as we take you through the releases below!

Features & Enhancements

New - Group Calendar

• For centres that are part of a Group, we have added a Group Calendar, which sits under the new “Group” menu. This menu will only show for users who have access to the Group. Under Group Calendar, users can add holidays or closures that will flow through to all centres in that Group. Regional anniversaries, public holidays and any Group-specific events or closures must be set via the Group Calendar. 
  Centres inherit all settings for these holidays/closures and will be reported to the Ministry as expected. The settings cannot be modified at a Centre level, and any changes need to be made via the Group Calendar by an administrator with Group-level access permissions. Centre holidays that are the same as Group holidays will override the settings on the Group Calendar. Funding calculations are only affected in so much that if a Group holiday has the centre as Closed, and a centre hasn’t added a Centre Holiday to override this setting, the funding calculations look at that Group holiday closure. 

Funding Report Enhancements – Discretionary Hours

• There is a new report under Finance > Ministry that allows administrators to see the breakdown of discretionary hours that are rostered and/or allocated by Discover at a day level per staff member. This pivot table can also be run across a group of centres and includes the required staff hours and registered staff hours.

Feature Improvement – WINZ Auto Apply

• The user interface for adhoc adjustments to the WINZ schedule for the existing week has been built and can be found under Payments > Child Benefactor. This page will give a rolling seven-day view of upcoming WINZ payments to be applied to Bill Payer’s accounts. Administrators can make adjustments to the amount or add comments to these existing scheduled WINZ payments. These changes will be applied once the payment takes effect on the upcoming date. Administrators will still need to modify the existing Child Benefactor payment from the Child profile if there are significant changes to the weekly WINZ amount.

• When modifying an enrolment, if the system detects that there is an automatic WINZ application against the child, it will show a warning banner as a first step to remind the user that modifying an enrolment with WINZ might mean they need to modify the WINZ automatic payment. 

• When saving an enrolment where the child has WINZ attached, a pop-up will appear, alerting the user that the change to the enrolment could mean a change required to the WINZ schedule. 

• The Bill Payer field is now mandatory when adding a new automatic WINZ payment to a child. 

Other Enhancements

• We have set the Roster Sheet and Roster Scheduler text colour to black. However, on each Roster Activity (under Centre Settings > Roster tab), administrators can customise the colour of the text as well as the activity. 

• The “Sign” column width has been increased on the Staff Roster Audit report, so staff members should have enough room to sign it. 

• We have adjusted the controls of the Email Staff Rosters report. The original checkbox “Include link for staff to Correct & Confirm their Rosters” has been split. Administrators can now choose to either Correct (modify), Confirm their rosters, or both, which will control which links show in the staff roster email.