Changing an Enrolment for a Past Date

It's best practice to update a child's enrolment information in real time where possible. 

Making changes once attendance data has been recorded will require additional steps.

Keep in mind you need to ensure that the attestation matches the enrolment changes, and the attestation is signed for each change made on the Enrolment.

A child's attendance data must be cleared before previous enrolment information for a period can be altered. 

1. Navigate to Attendance > Weekly Attendance, selecting the specific child and week that you wish to modify. 
2. Modify the attendance status to Unknown to clear the recorded attendance. 
3. Repeat this process for additional week ranges if required. 
4. Navigate to the child's Enrolment Tab.
5. Make the required enrolment changes. 
6. Return to Attendance > Weekly Attendance.
7. Re-enter the missing attendance data as required.  

Additional Step for Home-Based Services

If you are a Home-Based Service and need to make these changes for a child whose previous educator has left the service you will first need to temporarily reactivate the educator’s profile.

1. Navigate to Staff Menu.
2. Select the educator’s profile.
3. Scroll to the Leaves Date field.
4. Remove the end date.
5. Select Save.

6. Follow the enrolment and attendance steps outlined above.

7. Return to the educator’s profile.
8. Re-enter the Leaves Date.
9. Select Save.