Regular Centre Admin Tasks - Weekly

Weekly

Review Reconciliation report to familiarise yourself with transactions for last week

• View Financial Transactions report, this shows financial transactions between two date ranges - Reports > Finance Reports > Financial Transactions. 

Review Aged Debtors Listing

• See Aged Debtors report - Reports > Finance Reports > Aged Debtors.

• Chasing Overdue Payments - Statement Reminders: https://superioradmin.freshdesk.com/en/support/solutions/articles/19000139817-chasing-overdue-payments-statement-reminders

Print and despatch invoices, following appropriate debt chasing procedures (Tuesday)

• Invoicing is automated in Discover

• Invoicing Master Guide  https://superioradmin.freshdesk.com/support/solutions/articles/19000142038-invoicing-master-guide

• Your First Invoice Run https://superioradmin.freshdesk.com/support/solutions/articles/19000139673-your-first-invoice-run

• If you need to manually create an invoice - Manually Invoicing Enrolments https://superioradmin.freshdesk.com/en/support/solutions/articles/19000139651-manually-invoicing-enrolment-s

Review WINZ subsidies expiring or expired.

• Go to Children Reports > Child Details. 

• Within the report, fields start typing WINZ and this will show you all the available WINZ related fields you can add. 

• Pick and choose to suit, along with any other fields you might find helpful.

Keep Manager informed of vacancies and changes (Weekly Enrolment Report)

• View the Child Places Report, this displays the number of child places occupied in the centre and number of spaces available - Reports > Children Reports > Child Places. 

• Also, see Weekly Forecast Report, this displays weekly forecast and occupancy.

Review Attendance Details Report checking for attendances that do not closely match-funded bookings. Get bookings reconfirmed where required or change as appropriate.

• View Frequent Absence report - Reports > Children Reports > Frequent Absence. This report displays children who are frequently absent and/or not attending their booked hours and may require enrolment re-confirmations. 

Review children leaving - ensure payment of the account is up to leave date

• View the Starting or Leaving Report - Reports > Children Reports > Starting or Leaving, this will display Children either starting or leaving soon.

Run Account Summary report for the Centre and check for anyone getting both Free ECE and WINZ and validate with WINZ

• Run the Child Details report - Reports > Children Reports > Child Details. 

• Select the date range required, from the Report Fields select 'Fees per week', 'Fees Discounted', 'Weekly ECE Hours Total', 'ECE Hours'. 

• It is possible to also include WINZ information in the child details report, from the Report Fields enter WINZ and select the required WINZ filters. 

• For WINZ reconciling, go to Reports > Finance Reports > WINZ Payments. 

• Reconciling WINZ Payments   https://superioradmin.freshdesk.com/support/solutions/articles/19000139659-reconciling-winz-payments